top of page

Privacy Policy

Fearless Fitness is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data when you visit our website or engage with our services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

​

1. Who We Are

Fearless Fitness
Kelstern Lane, Fernwood, Newark, Nottingham
Email: fearlessfitnessfernwood@gmail.com
Phone: +44 77655 05795
Data Controller: Adam Fear

​

2. What Information We Collect

We may collect and process the following categories of personal information:

  • Identity Data: Name, date of birth, gender

  • Contact Data: Email address, telephone number, postal address

  • Health and Medical Data: Information from the PAR-Q form, health screening, injury history, and relevant physical conditions (required to deliver safe and effective training)

  • Session Information: Details of training sessions booked and attended

  • Payment Information: Bank details or transaction data (processed securely via third-party providers)

  • Technical Data: IP address, browser type, device type, and site usage statistics (via cookies and analytics tools)

​

3. How We Collect Your Data

We collect data through the following methods:

  • Directly from you (via forms, consultations, website bookings, email or WhatsApp communications)

  • Through cookies and usage data from our website (see Section 9)

  • When you sign up for services, newsletters, or complete online assessments

​

4. How We Use Your Information

Your data is used for the following purposes:

  • To provide personal training and coaching services

  • To assess your health and readiness for physical activity

  • To maintain accurate session records and communication

  • To comply with legal or regulatory obligations

  • To manage appointments, payments, and service improvements

  • To send important service updates or promotional materials (only if you opt-in)

​

5. Legal Basis for Processing

We rely on the following lawful bases to process your personal data:

  • Consent: Where you have explicitly agreed to us using your data

  • Contractual Obligation: Where data processing is necessary for the performance of a contract

  • Legal Obligation: For compliance with applicable laws and regulations

  • Legitimate Interests: To run our business and improve customer service, provided your rights are not overridden

​

6. Data Retention

We retain personal data only for as long as necessary:

  • Personal training records and PAR-Q forms: up to 7 years for legal and insurance purposes

  • Email and marketing preferences: until you withdraw consent

  • Payment information: as per requirements of financial regulations

When no longer needed, your data is securely deleted or anonymised.

​

7. Sharing of Data

We do not sell or rent your data. Your personal data may be shared only with:

  • Third-party service providers (e.g., payment processors or booking systems) under strict confidentiality agreements

  • Professional advisors or insurers (if required for compliance or in case of injury claims)

  • Regulatory authorities, if legally required

​

8. Your Rights

You have the following rights under UK GDPR:

  • Right to access – Request a copy of your personal data

  • Right to rectification – Correct inaccurate or incomplete data

  • Right to erasure – Request deletion of your data in certain circumstances

  • Right to restrict processing – Ask us to suspend processing

  • Right to data portability – Request your data in a commonly used format

  • Right to object – Object to certain types of processing (e.g., marketing)

  • Right to withdraw consent – You can withdraw your consent at any time

To exercise any of these rights, contact us at fearlessfitnessfernwood@gmail.com

​

9. Cookies and Website Analytics

Our website uses cookies to improve user experience and track usage statistics. These may include:

  • Essential cookies (to enable core site functionality)

  • Analytical cookies (to track usage for improvement)

  • Functional cookies (to remember your preferences)

You can manage cookie preferences through your browser settings. Continued use of the site implies consent to our use of cookies.

​

10. Security Measures

We take your data security seriously. We use:

  • Encrypted systems for storing sensitive data

  • Secure payment processing platforms

  • Password protection and restricted access to records

  • Staff training on data protection protocols

​

11. External Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices. We advise reviewing their privacy policies before submitting any data.

​

12. Changes to This Privacy Policy

We may update this policy occasionally to reflect changes in the law or our practices. Updates will be posted on this page with a revised "Effective Date." Continued use of the website and services after such changes constitutes your acceptance.

​

13. Contact Us

For questions, complaints, or data requests, please contact:

Fearless Fitness
Email: fearlessfitnessfernwood@gmail.com
Phone: +44 77655 05795

​

If you are not satisfied with our response, you may also lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

bottom of page